Introduction

Hibernia Real Estate Group Limited ("the Company", "we", "us") processes personal data and it is our policy to be open about why and how we manage, share and look after your personal data.

This quick and simple summary provides details of the following:

  • Why we collect data about you;
  • The types of data we collect about you;
  • How we collect it and use it;
  • Who we might share it with;
  • The steps we'll take to make sure it stays private and secure; and 
  • Your rights to your data.

To find out more about our specific processing activities, please go to the relevant section of this statement.

About us

The data controller of the personal data we collect from you or which you submit to us through the websites is Hibernia Real Estate Group Limited, a company registered in Ireland with company number 531267 and whose registered address is 1 Windmill Lane, Dublin D02 F206.

Sharing your Data

We may sometimes share your data with service providers appointed by us, with regulatory bodies and others who work with us in connection with the provision of services to you. When we share data with others, we put contractual arrangements and security measures in place to ensure that your data is safe and secure.

Your data may be transferred and stored in countries outside the European Economic Area ("EEA") and when we do this, we will ensure the data has the appropriate level of protection.

Unless required to do so by law, we never share, sell or distribute your data with any organisation for any purpose without your consent.

Security

We take the security of all the data we hold very seriously.

Any personal data that you provide to us will be treated with the highest standards of security and confidentiality and handled in accordance with applicable legislation, Data Protection laws and the General Data Protection Regulation ("GDPR").

The security of your personal data is very important to us. We take all reasonable technical and organisational measures to prevent the loss, misuse, unauthorised access, disclosure, or alteration of your personal data. These measures include:

  • Various levels of access control to restrict access to your personal data to employees and contractors who require a level of access as part of their role;
  • Policies and procedures in place to monitor the quality and manage the risks in relation to our suppliers;
  • Utilisation of experienced IT service providers who manage and run our internal IT systems; and
  • Regular reviews of our security and data protection policies and procedures to ensure a high level of security is maintained.

How long we will keep your data

We will keep your data for no longer than is necessary for the purpose for which it was collected and used or as long as is required by law.

Retention periods apply to certain records and this can vary depending on the type of data. Our policies around how long we hold your data are reviewed and updated from time to time in line with any legal requirements and best practice.

Your Rights

You have certain rights over your personal data as follows:

Access to personal data:

You have the right to request a copy of the personal data that we hold about you. There is no fee for providing this data. We will respond to all such requests as quickly as possible and within 30 calendar days.

Amendment of personal data:

You have the right to ask us to correct and update any personal data held about you.

Withdrawal of Consent:

If we process personal data based on consent, you have a right to withdraw that consent at any time.

Other areas:

You may also have the right to request that we erase any data held about you, to restrict or object to any processing and the right to data portability.

If you wish to exercise any of these rights please send an email to the Chief Operations Officer [email protected] or write to us at Hibernia Real Estate Group Limited, 1 Windmill Lane, Dublin D02 F206.

Complaints:

If you ever want to complain about our use of personal data, please send an email with details of your complaint to the Chief Operations Officer as above. We will look into and respond to any complaints we receive.

You also have the right to make a complaint to your local supervisory authority or Hibernia Real Estate Group Limited supervisory authority, the Data Protection Commissioner (DPC) in Ireland. Further details on your rights are available on the DPC website www.dataprotection.ie

Changes to the Privacy Statement

We keep this privacy statement under regular review and it is updated on a timely basis. The last update to this privacy statement was on 22 August 2024.

Contact details

If you have any queries or comments in relation to this Privacy Statement or any other matter, please contact us at the following address:

Chief Operations Officer
Hibernia Real Estate Group Limited,
1 Windmill Lane,
Dublin D02 F206.
E:  [email protected]
T: +353 (0) 1 536 9100

For further information and details please click on the following:

Tenants
Visitors to our websites
Tenants, visitors and contractors in our buildings
Suppliers and Subcontractors
Due Diligence requirements
Personal Data requests
Recruitment applicants
Business Contacts
Directors and staff
Events
Other people who get in touch with us